Key Features

ClassJuggler Key Features

Choose the ClassJuggler that's right for you:
- ClassJuggler Standard for small business - dance studios, gymnastics, martial arts, and other class and schedule-based businesses
- ClassJuggler Enterprise for large business - fitness clubs, swim and tennis facilities, or similar large business
Internet-based service:
- No special software to install - works with your Web browser
- Your data is safe! ClassJuggler is protected using the same data encryption used by Amazon.com, BestBuy.com, Dean and Deluca, and other major online merchants
- New features and functionality are available instantly - no updates required
- Access your data anytime and anywhere, from home, office or on the road while traveling
- We back-up your data every day!
100% Windows PC and Macintosh compatible
Professional and easy-to-use interface
Set-up Wizard walks you through setting up ClassJuggler in minutes.
Full searchable online help system. Get help only when you need it. No lengthy manuals to read.
Instant access to new product updates and features

ClassJuggler Feature Overview

Overall Features

Complete credit card payment processing features (more info...)
Advanced Security Features (more info...)
Multiple country support (more info...)
Activate ClassJuggler features to suit your business type
Create additional user accounts (with custom privileges) for access to ClassJuggler
Track all records in ClassJuggler with creation and update dates, and who last updated the information
Create customer categories and student groups to organize your records
Set up unlimited charge accounts to speed creating charges for customers or store items
Set-up default data-entry values to speed entry of new customers and students
Create skills:
- Create skills using groups and levels
- You can assign groups of skills to classes
- Skills can be assigned quantities for skills-based attendacne and training
- You can assign skills directly to students
Create unlimited martial arts belt systems (groups) and belt ranks
User have their own preferences for a custom experience
Full online help system and screen "tips"
Set-up Wizard to get started fast
Built-in templates for over 20 Avery® brand labels
Feedback and feature suggestion feature on every page
Customer, student, instructor, class and other listings provide critical information at-a-glance.

User Security Administration

Set up multiple administrative users in your ClassJuggler account
Create custom "roles" with the Advanced Security System to control what privileges each user has acces to in ClassJuggler.
Control the screens and reports each administrative user can access and whether they can add, update, view, and delete records.
Included with ClassJuggler Enterprise and available for a small fee to Standard ClassJuggler clients.

User Access Control

Use the powerful Access Control features (available to all clients) to only allow access to ClassJuggler from a designated computer or on days and times you specify.
For example, you can limit a user to only have access to ClassJuggler when using a computer at your place of business and even specify which days and times that user can gain access to ClassJuggler.

Customer Management

Manage hundreds or thousands of customer records
Use the fast customer search list to get to your data fast
Track primary and secondary customer contact information
Create charges, credits, refunds, and record payments
Manage and Print detailed account activity statements
Manage and print invoice statements.

Student Management

Track registration and pre-registration
Flat Tuition Amount field allows student to enroll in unlimited classes for one fee
Detailed attendance:
- Track try-out, viewing, and make-up attendance with a variety of status codes
- Track regular or skill-based attendance (Martial arts and gymnastics).
- Generate 6 types of attendance sheets
Enrollment
- Easily enroll, update tuition, and drop classes
- Enrollment schedule conflicts handled automatically
- Add student to waiting list when enrolling in a full class
- Track history for all classes for each student
Track belts and belt progression and test dates [Martial Arts]
Skills:
- Manage and track unlimited skills for each student
- Identify skills as individual earned or class earned
- Track skills with attendance for skills requiring repetition to master

Instructor/Employee Management

Track and manage your employees/instructors
View classes assigned to each instructor
View historical classes taught by each instructor
Create user accounts for instructors to manage class attendance

Class Management

Search class listing by a variety of fields including days of week and time
Flexible class schedules:
- Fixed daily schedules - meet any days in a week with different or same meeting times
- Open scheduled - for classes whose day and time change from week to week
- Classes can have a fixed start & end date or no end date (infinite)
Choose from several class schedule conflict rules:
- Enforced capacity control
- Class schedule and classroom conflicts - prevent double-booking
- Instructor conflicts
Assign a martial arts belt system to track belt progression [Martial Arts class types]
Assign one or several instructors to teach class
Assign enrolled students to a specific instructor for personal or group instruction
Assign and track skills:
- Assign a group of skills to the class with optional quantities for each skill
- Track student attainment of skills
Track attendance:
- Track try-out, viewing, and make-up attendance with a variety of status codes
- Track regular or skill-based attendance (Martial arts and gymnastics).
- View attendance details and perfect attendance calculations for each student in each class
Enrollment
- Easily enroll, update tuition, and drop classes
- Automatic and manual proration of initial charges for each enrollment.
- Enrollment schedule conflicts handled automatically
- Add student to waiting list when enrolling in a full class
- Track history for all classes for each student
Track belts and belt progression [Martial Arts]
- Automatic belt progression tracker - just supply test dates
- View belt history for each student
Easily copy classes to speed set-up for a new session/year

Billing System

Bill all of your customer with just a few clicks
Quickly record payments received from customers
Run late fees for all or selected customers
Bill tuition for all or selected customers
Easily allow tuition pre-payment for 2 to 12 months with optional customer discounts
ClassJuggler's smart tuition system prevents duplicate billing
Process customer invoices
Statement and Invoices:
- Mass print or email batch invoices for your customer
- Mass print or email batch statements for your customer
- Customize reports to print for special windowed envelopes

Reporting System

Generate dozens of professional reports
View reports online or print
Selected Class Reports:
- Attendance sheets
  - Group students by assigned instructor
  - Blank attendance sheets
  - Attendance sheets with student names (including make-up and try-outs)
  - Attendance sheets with names and attendance data
- Attendance Skill sheets
  - Group students by assigned instructor
  - names, skills, and attendance dates
  - Names and skills only
  - Blank skill sheets
- Class Enrollees
  - Prints detailed class information and a list of enrollees for one or more classes
  - Limit report by day or class times
  - Enrollees (or drops) for a selected class
  - Enrollees (or drops) for all active classes
  - Enrollees (or drops) for all in-progress classes
  - Cancelled class enrollee report
  - Blank skill sheets
- Class Schedules
  - Prints a detailed weekly schedule for all classes held in a selected classroom
  - Prints a detailed schedule of classes, by classroom, for a selected day
  - Limit report by class statuses
  ... and more
Selected Customer Reports:
- Customer Bad Address
  - Identifies customer's with missing or incomplete address information
  - links to each customer for fast update
- Customer Listing
  - Print detailed customer listings by status and category
- Customer Mailing Labels
  - Select from over 20 pre-defined Avery labels
  - Customize font, font styles, sizes, and many other layout options
  - Save different settings for each label type for unlimited variations
  - Generate mailing labels for different customer statuses and categories
  - Print labels only for customers with a balance due
  ... and more
Selected Financial Reports:
- Customer Account Balances
  - Print report by Last Invoiced Amount Due or current net total balance due
  - Limit customers by the amount they owe
  - Limit by status and category
- Customer Payments
  - View income received from your customers with a variety of options
  - Select a specific month or define your own custom timeframe
  - View automatic payments (EFT, credit card, etc)
  ... and more
Selected Instructor Reports:
- Assigned Classes
  - Select one instructor or all instructors
  - Report on assigned active classes
  - Report on assigned in-progress classes
  - Report on all assigned classes (both active & inactive)
  - Report on assigned inactive classes
  ... and more
Selected Student Reports:
- Student Bad Address
  - Identifies students (or parent customer) with missing or incomplete address information
  - links to each student or customer for fast update
- Student Listing
  - Print detailed student listings by status and group
- Student Mailing Labels
  - Select from over 20 pre-defined Avery labels
  - Customize font, font styles, sizes, and many other layout options
  - Save different settings for each label type for unlimited variations
  - Generate mailing labels for different student statuses and groups
- Student Registrations
  - Print a report of all registered students
  - Print a report of all pre-registered students
  - Print a report of all non-registered students
  - Print a registration history report
  ... and more
Selected Miscellaneous Reports:
- Return Address Labels
  - Select from over 20 pre-defined Avery labels
  - Customize font, font styles, sizes, and many other layout options
  - Save different settings for each label type for unlimited variations
  - Print 1 or more pages of labels
  ... and more