Use Prorated Billing to Handle Holiday Closures

ClassJuggler’s prorated billing features are popular with our customers, such as when a class-based business wants to enroll a student and when you are working with any of the common tuition types: monthly, per class, or total. But, with the holiday season upon us, it’s important that you also know that you can also use prorated billing to help you handle the “closed for the holiday” days on your calendar.

To handle prorated fees, when running your Post Tuition billing cycle step, look for the optional “Prorate Monthly Tuition Charges” feature, as highlighted in in the image below:

When you do this, ClassJuggler prorates tuition for per-class or monthly-based tuition, adding a secondary description to the transaction explaining how it calculated any prorated discounts.

This is especially useful when you need to determine why a certain amount was posted for a particular family.

Tips on using prorated tuition:

Whether you are using the prorated tuition feature for Thanksgiving, Hanukkah, Christmas, New Year’s, or Easter closures — or any other holiday closure — make sure and follow these tips to get the best results:

  • Make sure you check the checkbox for Skip ‘closed’ calendar event dates for classes you want tuition to be prorated (per class or monthly). You’ll see this checkbox in Step #2: Class Schedule. If you don’t set this, ClassJuggler assumes you want to exclude the class from prorated fee calculations.
  • Note that tuition for “per-class” priced class enrollments is always prorated based on the number of class occurrences per month.
  • Per-class tuition also supports closed calendar dates by default.
  • Monthly based class tuition allows you to prorate class fees for closed calendar dates only when the checkbox is set on the 4. Post Tuition billing cycle screen.

If this is your first time using this feature, and any of these steps are not clear to you, please feel free to contact us and we can go through it step-by-step with you over the phone.