Spring Contest Winners Announced

We asked for your feedback on how the new Communications Tracker has helped your business and you told us! Three lucky entrants to our Spring Contest were selected at random from the 5 entries we received. They each won a $50 gift card. Here are the winners:

Summer Sessions are Right Around The Corner!

Tips and Tricks to Simplify Your Summer Sessions

If you run Summer sessions, it's easy to differentiate those classes/session from your regular season by setting up a Session/Group identifier and labeling your summer classes.

If you'd like to set up a separate Session/Group label for your Summer season, start by going into Preferences > Class Session/Groups and adding something like "Summer" or if you want to really specific, "Summer 2016" (or whatever you'd prefer to call the session). Once you've set up your Class Sessions/Groups options, you can label any of your existing or new classes with that label. You can then use that label to filter classes on reports, class listings, Web site listings, your online class stores and more.

Planning & Building Your Classes
Before you begin creating all of the individual classes that you will need to fill your schedule, you need a basic understanding of how classes are created in ClassJuggler and how best to decide the style of class you should build.

Classes are built in a simple four step process (with an optional 5th & 6th step). You can also use the Mass Copy Class feature we talked about in our May 2013 newsletter to speed setting up new classes by using your expired classes as templates. The steps for building a new class are:

• 1. Core Class Information - The Core Class Information section contains the fields and selectors used to describe and identify you class.
• 2. Class Schedule - The Class Schedule section defines information about a class's schedule showing you the start and end dates, days the class is held, start time, and class duration.
• 3. Class Tuition - Class Tuition is defined by one or more tuition options that you create for your classes. Each class must have at least one tuition fee option, but could have dozens if your classes have more complicated fee structures or you offer different discounts or payment options. There are three different tuition fee types in ClassJuggler to handle just about any fee structure you need for your classes. You can mix and match these within a single class tuition table if you wish. The three tuition fee types are:
  • Monthly - for monthly fees that do not vary month to month.
  • Per Class - good when you need ClassJuggler to calculate the monthly cost based on the exact number of classes held in a month and to skip days your business is marked "closed" on the Home Base calendar.
  • Total - great for short duration classes and for summer classes where the full amount is billed up-front for the class.
• 4. Class Instructors - Each class must have at least one instructor assigned to the class, but can have multiple instructors or assistants. The primary instructor is in the first position and is highlighted in pink.

The four "step indicators" in the upper right of the class maintenance screen, show your status in completing the mandatory steps required to create a class (the fifth and sixth steps are optional). Once the fourth step is completed, a flashing "Offer Class" action button appears, letting you know you can offer the class - taking the class from inactive to active status and opening the class for enrollment.

• 5. [optional] Class Skills - Although skills can be added to a student individually via the Student Maintenenace screens, assigning skills to the class makes it easy to remember what skills are required by each student. Assigning skills to a class also gives you the ability to use skills in attendance tracking so you can identify what skill was trained on what day for each student.
• 6. [optional] Miscellaneous Class Fees - Miscellaneous Class Fees are an optional part of a class structure and can be added or removed at any time. Miscellaneous class fees can be used to represent materials fees, sign-up fees, a mandatory recital/competition/testing fee, or other mandatory and optional fees associated with a class.

Once your new summer classes are built and offered, you are ready to begin taking enrollments for your summer sessions!

  — Article by: Jon Koerber of ClassJuggler

Get $50 For Your Referrals

Want to earn a cool $50? Love how efficient ClassJuggler has made your business? Are you passionate about helping similar businesses such as dance studios, gymnastics schools, swim classes, martial arts dojos, cheer camps, etc.?   Tell another business owner about ClassJuggler and you can receive a $50 referral!

Simply have your referral enter your name and business name as their "Referral" when they sign up, and we will send you $50 to say thanks!

Full details and terms for referrals can be found on our fees policy page.